Ocean Facility Management System

Ocean Facility Management System
Streamline your facility operations with Ocean FMS - the comprehensive management solution for Sales Force, Field Force, and Ground Force. Designed and developed by Probus Software Private Limited, Pune.
Who We Are
Our Vision
At OpenWork Labs (Group company of Probus Software Pvt Ltd), we're revolutionizing facility management through innovative technology solutions that empower organizations to operate with unprecedented efficiency and insight.
Our Mission
We're committed to developing intuitive, powerful software that transforms complex facility management challenges into streamlined, automated processes that save time and resources.
Problem Statement
Disjointed Systems
Facility managers struggle with fragmented tools that create data silos and communication gaps between teams.
Poor Field Visibility
Organizations lack real-time insights into field operations, leading to inefficient resource allocation and response times.
Paper-Based Processes
Manual documentation creates delays, errors, and compliance risks across maintenance and inspection workflows.
Ocean FMS Overview
Integrated Management
Unified platform for all facility operations
Workforce Coordination
Sales, Field, and Ground Force alignment
Multi-Platform Accessibility
Web, iOS, and Android solutions
Unique Features
Real-Time Location Tracking
Monitor your team's location with precision GPS tracking that optimizes route planning and improves response times. Geolocation-based attendance eliminates time fraud and simplifies workforce management.
Digital Checklist Management
Transform paper-based inspections into digital workflows with customizable checklists that ensure compliance and quality standards across all facilities and operations.
Document Management System
Centralize all facility documentation with our powerful DMS that organizes contracts, manuals, and compliance documents with version control and permission-based access.
Asset Management
Asset Tracking
Implement QR code and barcode scanning for instant asset identification and history access.
Maintenance Scheduling
Automate preventive maintenance tasks with intelligent scheduling based on usage patterns and manufacturer recommendations.
Lifecycle Management
Track depreciation, maintenance costs, and replacement forecasting to optimize your asset investment decisions.
Access for All Users
Management
Complete oversight with analytics dashboards and approval workflows
Ground Force
Mobile access to tasks, checklists, and maintenance procedures
Sales Team
Client information, site details, and proposal generation tools
Clients
Self-service portal for service requests and progress tracking
Platform Options
Web Application
Comprehensive management dashboard
Android App
Full functionality for field operations
iOS App
Seamless experience across Apple devices
Benefits of Ocean FMS
Operational Efficiency
Reduce manual processes by up to 75% through automation and digital workflows
Cost Reduction
Lower operational expenses through optimized resource allocation and preventive maintenance
Performance Insights
Gain actionable intelligence through comprehensive reporting and analytics
Cost Savings with Ocean FMS
32%
Maintenance Cost Reduction
Through preventive scheduling and reduced emergency repairs
68%
Paperwork Reduction
By eliminating manual documentation processes
45%
Staff Productivity Increase
From streamlined workflows and mobile access
Enhanced User Experience
Personalized Dashboards
Customize your interface to display the metrics and tools most relevant to your role and responsibilities.
Streamlined Work Orders
Create, assign, and track work orders with a few taps, complete with photo documentation and digital sign-offs.
Real-Time Communication
Built-in messaging and notification system keeps all stakeholders informed about critical updates.
Case Studies
Global Tech Corporation reduces maintenance costs by 40%
After implementing Ocean FMS across 12 global offices, GTC streamlined their maintenance operations and achieved a 40% reduction in emergency repair costs within 6 months.
Hillside Hospital improves compliance reporting by 85%
Using digital checklists and automated documentation, Hillside Hospital dramatically improved their regulatory compliance processes and inspection readiness.
Technical Specifications
How It Works
User Setup
Create organization hierarchy and user roles with appropriate permissions
Facility Configuration
Map your facilities and assets with detailed information and maintenance schedules
Mobile Deployment
Download the Ocean FMS app to connected devices for field force management
Operation Activation
Begin creating work orders, tracking assets, and monitoring field operations in real-time
Maintenance Management
Planning
Schedule preventive maintenance based on manufacturer recommendations
Execution
Assign and track maintenance tasks to completion
Analysis
Review performance metrics and identify improvement areas
Optimization
Refine maintenance schedules based on historical data
Space Utilization
Supply Chain Integration
Inventory Management
Track maintenance supplies and parts with automated reordering when inventory reaches minimum thresholds. Reduce stockouts and overordering with precise inventory control.
Vendor Portal Access
Allow suppliers direct access to relevant inventory data and purchase orders, streamlining the procurement process and reducing administrative overhead.
Automated Procurement
Set up rule-based purchasing workflows that ensure proper approval processes while expediting critical supply acquisitions for maintenance operations.
Safety and Compliance
Compliance Tracking
Monitor regulatory requirements with automated alerts for upcoming inspections, certificate renewals, and compliance deadlines across all facilities.
Safety Checklists
Deploy standardized safety protocols with digital checklists that ensure consistent execution and documentation of critical safety procedures.
Incident Reporting
Document safety incidents with photo/video evidence, witness statements, and corrective actions in a centralized system for analysis and reporting.
Training and Support
Implementation Training
System administrator coaching
End-user training sessions
Role-specific workshops
Customized training materials
Ongoing Support
24/7 technical assistance
Regular system updates
Knowledge base access
Monthly webinars
Success Stories
Regional Hospital Network reduces compliance issues by 93%
After implementing Ocean FMS across 8 facilities, this healthcare provider streamlined their regulatory documentation and inspection readiness, virtually eliminating compliance penalties.
Manufacturing Complex achieves 28% energy savings
By using Ocean FMS to monitor and optimize equipment operation schedules and maintenance, this manufacturer dramatically reduced their energy consumption and carbon footprint.
University Campus improves work order completion by 64%
The mobile-enabled workforce and streamlined request system allowed this educational institution to process and complete maintenance requests significantly faster with the same staff.
Partners and Integrations
Ocean FMS seamlessly integrates with your existing business systems through our robust API framework. From ERP and CRM to accounting and BIM software, we ensure data flows smoothly across your entire technology ecosystem without duplicated effort.
Security and Data Protection
Enterprise-Grade Encryption
AES-256 encryption for all data at rest and in transit ensures your sensitive information remains secure.
Role-Based Access Control
Granular permission settings ensure users only access information relevant to their responsibilities.
Compliance Certifications
ISO 27001 certified with regular security audits and GDPR compliance built into core functionality.
Automated Backups
Regular automated backups with point-in-time recovery options protect against data loss.
Scalability and Growth
Single Facility
Start with core functionality
Multiple Facilities
Add cross-location management
Enterprise Scale
Full global deployment
Ocean FMS grows with your business, scaling from single-site operations to global enterprise deployments. Our modular approach allows you to add functionality and users as needed, with pricing that adjusts to your organization's size and requirements.
Pricing Plans
Starter
Up to 10 users
Core functionality
Email support
Mobile app access
Professional
Up to 50 users
Advanced reporting
Phone & email support
API access
Enterprise
Unlimited users
Custom development
Dedicated support
Advanced integrations
Customer Support Portal
Self-Service Resources
Comprehensive knowledge base
Video tutorials library
Frequently asked questions
User forums and communities
Direct Support Channels
24/7 live chat assistance
Email ticket system
Phone support hotline
Scheduled video consultations
Partners and Integrations
Facility Systems
Seamless connections with BMS, HVAC controls, and security systems from leading manufacturers.
Business Tools
Direct integration with ERP, accounting, and HR platforms to streamline operations and reporting.
Cloud Services
Work with major cloud providers for scalable data storage, analytics, and remote access solutions.
Strategic Alliances
Partnerships with industry leaders ensure cutting-edge solutions and continuous innovation.
Our open API architecture allows for custom integrations with virtually any third-party application or data source.